People & Organization
Executive Assistant to SVP SGBS
- Location
- Bucharest, Romania
- Career Level
- Professionals
- Employment Type, Work Type
- Full time
- Publishing Date, ID-Nr.
- , 316501
Your tasks
- University or other similar education
- At least 5 years of experience in similar position of supporting and assisting senior management positions, preferably in an international environment
- Excellent communication and organizational skills, as well as a strong attention to detail
- Intercultural knowledge and sensitivity, as well as strong service culture and customer-oriented attitude
- Advanced time management and analytical skills and the ability to work under pressure;
- Highly trustworthy including commitment to maintain information with confidentiality and integrity, high degree of discretion required at all times;
- Strong motivation, reliability and commitment to delivering quality
- Ability to work independently in a results-oriented and problem-solving manner including the ability to multi-task
- Strong customer orientation and sense of team spirit
- Excellent MS Office skills
- Fluent in English (other languages are a plus)
- Ability and willingness to travel abroad if required
Requirements
- Support the SVP GBPE regarding all administrative, organizational and professional topics
- Proactively and efficiently manage the calendar of the SVP GBPE including setting of meetings, aligning meetings with respective stakeholders and prioritizing incoming and outgoing meeting requests based on business needs and requirements
- Ability to look ahead and understand the prioritization of key objectives and help manage the deliverable or priorities;
- Proactively manage incoming mails and issues, transform into action items, prioritize and follow up/ raise attention to urgent topics with SVP GBPE (or respective team members where feasible) to ensure delivery is on time;
- Communicate on behalf of SVP GBPE to all relevant stakeholders within and outside of GBPE team and DB Schenker Finance organization and be single point of contact for all incoming requests to SVP GBPE
- Make travel arrangements for SVP GBPE and ensure expense reporting in line with Schenker policies
- Preparation of professional quality documents (e.g. Powerpoint presentations, newsletter articles)
- Organize GBPE team events. meetings & workshops including logistics, preparation and topic coordination;
- Act as a PMO by participating in business meetings, conduct presentations, create MoMs, RAID logs and follow up on action items
- Support GBPE HO team in access management, procurement requests, new employee organization and other administrative queries
- Incoming invoice handling and monitoring of budget for GBPE
- Define the department communication plan and manage the execution of all planned activities accordingly (e.g. newsletters, information sessions, intranet, Sharepoint, etc.), create content and ensure all information is up to date, aligned with the SVP and with the business strategy, by closely collaborating with the 2 local teams in Bucharest and Manila;
- Participate in and undertake specific projects based on business needs, carrying out background research and presenting findings;
- Any other responsibilities that the SVP may request;
DB Schenker GBS Bucharest is committed to create a dynamic work environment that values proactivity, customer focus, team spirit, open feedback and integrity.
What we take pride in:
Attractive compensation package
* Performance-related bonus scheme based on Yearly evaluation process
* Meal Tickets, Cultural vouchers
* Rewards and Recognition Program, Referral Bonus, Relocation Bonus
* Rewarding improvement ideas implemented by our colleagues - IDEAS4SGBS
Health and Well-being
* Flexible work environment through Hybrid or Remote working model depending on your current location
* Private Medical Subscription for employees and special prices for family (children, spouse/ life partner) medical subscription
* 4 short days per year (Balance your work life with Leave Office Very Early days)
* Birthday day off (to celebrate your anniversary)
* Extra vacation days according to seniority in the organization
* Access to different discounts on products and services such as WorldClass Gym, 7Card, Therme, Samsung, etc.
* Various wellbeing initiatives and events such as Talent Contest, Quiz show, Ted Talks,etc.
* Opportunities to get involved in volunteering activities
Personal and professional development
* Opportunities to get involved in projects within the organization
* People projects: career development, company communication, ways of working, etc.
* Process Improvement and standardization projects
* Mentoring program for all employees, access to Schenker Worldwide mentoring network
* E-Learning System available for all employees
* A 'promote-from-within' culture, giving our colleagues the opportunity to grow their careers
More open jobs you can find here: Find Jobs - Internal Careers (Global) (deutschebahngroup.careers)
Our offer
At DB Schenker GBS Bucharest you can be a partner of an excellence team focused on accounting and supporting activities.
A team that is part of a global logistics network that connects the world. With more than 76000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills.
We offer support to over 35 countries, 3 business units in more than 20 European languages. DB Schenker GBS is a global employer and we are constantly looking for new starters or experienced enthusiasts to join our team. We provide services in: Finance and Accounting, Sales and Business Support & Air and Ocean Supporting Functions.
Here, we encourage you to actively shape your career in a solid organization and take part in designing new traditions. Together as one team, we are Here to move your career.
Contact
Schenker Deutschland AG is acting as an Employment Agency in relation to this vacancy.