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MR & PR; Manager In Warehouse Checking Boxes,

Operations Import Controller

Your tasks

Ensure the accurate and timely movement of ocean freight to- and from specific locations within the service standards agreed with the Customer.

Handle all Vendor facing communication and shipment related internal communication between DB Schenker stakeholders.

Execute on-carriage services by truck or rail.
Accountable:

Activate and/or create shipment in TMS (TANGO).

Initiate credit limit check and follow up with Finance to release shipment from on-hold – as applicable.

Update shipment arrival information in TMS (TANGO).
Provide shipment details (manifest) to customs authorities - as applicable.

Receive Carrier's Arrival Notice.

Request cargo release information, documents and freight invoice from Carrier - as applicable.

Perform required interaction incl. document transfer with Customs Clearance Team.

Receive Original HBL from Consignee and confirm receipt in TMS (TANGO) - as applicable.

Send 'Shipping Advice' and 'Arrival Notice' to Consignee (Sender shown as "Customer Management").

Check actual shipment arrival date with Carrier and confirm in TMS (TANGO) - as applicable.

Check container arrival at CY (Container Yard) and confirm in TMS (TANGO).

Check shipment arrival at CFS (Container Freight Station) and confirm in TMS (TANGO) – for LCL.

Determine optimal vendor, routing and price for delivery arrangements.

Provide delivery instructions to trucking vendors.

Update TMS (TANGO) with truck / vendor details - as applicable.

Provide delivery information to Carrier (if Carrier's haulage).

Send delivery details to Consignee - as applicable (Sender shown as "Customer Management").

Check shipment delivery status and confirm in TMS (TANGO).

Check empty container return to CY (Container Yard) and confirm in TMS (TANGO) - as applicable.

Ensure that Original MBL is surrendered to Carrier at origin or destination - as applicable.

Perform required interaction with CY (Container Yard) and port authorities - as applicable.

Provide self-pickup instructions to Consignee - as applicable (Sender shown as "Customer Management").

Confirm self-pickup details in TMS (TANGO) - as applicable.

Provide "Change Advice" to Consignee - as applicable.

Continuously monitor container pickup status at CY (Container Yard or Port of Discharge).

Continuously monitor shipment pickup status at CFS (Container Freight Station / Unpack Depot ) – LCL.

Create exceptional and accessorial income reserves and cost accruals in TMS (TANGO).

Verify payment status of invoice to ensure Consignee paid all charges if no credit limit in place.

Continuously provide demurrage & detention details to Customer Management Team.

Continuously provide storage details to Customer Management – LCL.

Issue and dispatch NCF (Network Contribution Fee) voucher to Network Partner in TMS (TANGO).

Ensure on-time invoicing within corporate guidelines.

Cross-check all cost accruals in TMS (TANGO) and ensure all applicable charges are invoiced.

Create invoicing package / pouch and dispatch to Customers.

Ensure that all accrued costs have corresponding revenues in TMS (TANGO).

Ensure each file Profit + Loss statement shows a profit and escalate “Loss” file information to Customer Management Team - as applicable.

Escalate invoicing discrepancies to Customer Management.
38. Timely and accurate completion of activities in TMS (TANGO).

Ensure compliance with Customer specific KPI's - as applicable.

Manage and resolve invoicing disputes with vendors (Trucker / Ocean Carrier).

Request update from/with MDM Team (Master Data Management) as applicable.

Receive and/or upload relevant documents to digital archive (ODM) - as applicable.

Requirements

Act in a manner which increases customer satisfaction and loyalty, maximizes shipment profitability and decreases operating expenses.

Promote a paperless, digital office environment utilizing all modern communication methods and electronic tools provided by DB Schenker.

Support a positive, attractive working atmosphere and office environment.

Informed:
All general management guidelines, processes and developments of importance to the operational execution of ocean freight products.

All Ocean Freight related guidelines, processes and developments of importance to the operational execution of ocean freight products.

All KAM/Sales related guidelines, processes and developments of importance to the operational execution of ocean freight products.

All IT related guidelines, processes and developments of importance to the operational execution of ocean freight products.

Required skills:
Ability to multi-task.

Effective communication skills and professional communication etiquette.

Fluency in written and spoken English.

Perform well under pressure.

Strong computer (Windows PC) skills.

Typing skills (at least 30 words per minute)

Decision-making and problem-solving skills

Ability to prioritize and manage time.

Attention to detail and accuracy.

Organizational skills.

Must work well within a team.

Our offer

Contact

Interested individuals who meet the vacancy criteria are invited to submit their CV‘s to the Human Resources Department email: za.sm.jnb.careers@dbschenker.com

All applications will be treated with the strictest confidence.

  • Note: Please read advert thoroughly. Candidates are selected strictly according to the vacancy criteria. If you have not been contacted within two weeks from the closing date, consider your application unsuccessful.

Job Details

Position

Operations Import Controller

ID

202111080012

Company

DB Schenker South Africa (Pty) Ltd

City

Durban

Created

20 Jun 2022