Procure to Pay Associate I (Project-based)

Accounting:

• Pay employees and vendors on time based on payment schedule with commitment on achieving 100% accuracy and quality - resolving immediately errors encountered during actual payment run, including SeMa ticket creation for Master Data related items.
• Coordinate closely with GL Team for manual payments, depending on country specifications and also on the monitoring of payment transmittal.
• Perform payments reconciliation - analyze open items captured on the proposal and exceptions list to make sure all valid items are paid correctly.
• Prepare payment files.
• Respond to email inquiries related to payments timely.
• Process and reconcile downpayments (including employee advances) and Clean Up.
• Handle common payments issue.
• Save all backup documents pertaining to posting requests.
• Job Level Rank and File Admin Reports To Team Lead Employment Type Full-time
• Department Finance and Accounting Functional Reports To Team Lead Location SMACCI
• Monitor own KPIs and deliverables.
• Maintenance of DTP, Work Instruction, Payment Calendar.
• Assist Sr Associate conduct Root Cause Analysis and suggest solution/s.
• Perform other duties as assigned by direct superiors and managers.
• Conduct best practice sharing

Reporting and Documentation:

• Prepare Payments KPI Dashboard to any stakeholders.
• Document and monitor internal controls in support of auditing team.
• Prepare and review documentation in support of reports.
• Maintain supporting files and documentations in support of Risk Control Matrix set within DB Schenker on a regular basis, as well as on other reporting requirements.

Compliance and Audit:

• Assist with financial and tax audits.
• Asses, improve and recommend correct management controls.
• Apply checks and balances to transactions and procedures to ensure data integrity and regulatory compliance.
• Support on the Interim and Year-End Audit testing performed by Auditors.

Project and Continuous Improvement:

• Contribute to continuous improvement initiatives.
• Assist in provision of data for improvement initiatives.

Stakeholder Management and Teamwork:

• Participates on Productivity and Clean Up Projects.
• Participates in operational calls and performance meeting.
• Participates and support process trainings and peer to peer coaching if needed.
• Assist to Generate and analyze data for Operational meetings.

• Bachelor’s degree in accounting or related course.
• 0-1 year of relevant experience.
• Knowledge in any ERP System, preferably SAP.
• Good technical knowledge of MS office.
• Must be able to communicate in English.
• Must be keen on details.
• Highly detail oriented and organized in work.
• Ability to act and operate independently with minimal daily direction from 
• manager to accomplish objectives.
• Excellent interpersonal, communication and problem-solving skills.
• Ability to meet assigned deadlines.
• Able and willing to deliver friendly, courteous, and prompt customer service.
• Able and willing to work cooperatively with other team members.