Business Management Support & Administration Team Leader

Responsibilities:

• Supervision and management of the Administration Team, including Facility management.
• Supporting the Managing Director in organizing visits, events, communications, and other ad-hoc tasks
• Maintaining accurate records of visits and business travels.
• Project management, including supervising and coordinating the work of contractors.
• Managing and leading organizational change to ensure minimal disruption to core activities.
• Ensuring working space meets health and safety requirements and that facilities comply with all applicable legislation.
• Securing and maintaining all necessary authorizations, permits, and licenses for building operations.
• Planning optimal allocation and utilization of office space and resources
• Verifying that agreed work by staff or contractors has been completed satisfactorily and addressing any deficiencies.
• Coordinating and leading one or more teams across various areas of responsibility.
• Applying performance management techniques to monitor service levels, demonstrate achievements, and drive continuous improvement.
• Implementing global standards and best practices for procurement, administration and facility operations and maintenance
• Developing and implementing preventive and corrective maintenance strategies on all areas under control. Recruiting, training, and team members development
• Setting individual and team goals
• Monitoring employees' progress and providing them with regular feedback.
• Supervision over the work of direct subordinates and their results.
• Determine priorities for services provided by the subordinate Team.
• Managing administration processes and implementing necessary improvements.
• Ensuring effective communication regarding administrative matters within GBS.
• Taking responsibility for the part of the process which lies with the GBS Administration Team.
• Taking responsibility for the part of the process which lies with the GBS Administration Team.
• Responsible and accountable for all office and process & activities related in the organization.
• Collaborating with other departments, administration customers, and suppliers.
• Preparing and communicating meetings’ agenda and supporting Management meetings.
• Ensuring compliance with internal regulations, procedures, law, including labor regulations, regulations on remuneration and other internal regulations in the company, including company’s intellectual property protection. 
• Behaviors and attitudes consistent with the values of DSV.
• Continuous professional skills development by participation in training and self-education.

Qualifications:

• 2 years in a similar position.
• Higher education.
• Very good knowledge of English (C1).
• Proficiency in using standard office software, including Microsoft Office Suite. 
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Teamwork.
• Communication skills.
• Very good organization (self and Team).
• Ability to work under time pressure.
• Professional approach to task realization.
• Ability to set priorities for yourself and Team.
• Ability to quickly react and adapt to assigned tasks and changing circumstances.
• Efficiency and proactive approach to tasks realization.
• Accuracy.
• Reliability.
• Consciousness.
• Responsibility.

Your aspirations are our priority.  

Embark on a fulfilling career journey with Global Business Services Center!  

Our service center in Bucharest plays a pivotal role in connecting the world. With services covering Finance and Accounting, Air and Sea, and Business Support, we offer a diverse array of opportunities tailored to your unique talents and ambitions. But what truly sets us apart is our commitment to fostering a culture of growth and development. 

Join us and discover what matters to you:

Attractive Compensation Package:

• Annual performance-based bonus
• Meal tickets, Cultural vouchers
• Rewards & Recognition Program, Referral and Relocation bonuses
• Christmas and Easter bonuses
• Recognition of colleague improvement ideas

Health & Well-being:

• Hybrid working mode (Bucharest office located near the metro station in Pipera)
• Flexible working hours as per internal policy
• Private medical subscription with family discounts (children, spouse/ life partner)
• 4 short days per year (Leave Office Very Early)
• Birthday day off
• Extra vacation days based on seniority
• Discounts on products/services (WorldClass Gym, 7Card, Therme, Samsung, etc)
• Volunteering opportunities within the organization

Personal & Professional Development:

• Mentoring program with access to Worldwide network
• E-Learning platform for continuous learning
• Promote-from-within career growth culture, giving our colleagues the opportunity to grow their career.