Supv, Office Operations

What will you enjoy doing (duties/tasks)

•    Act as focal point on daily site facility issues

•    Oversee daily operation of front desk and switchboard areas to ensure all incoming and outgoing communications are handled quickly and efficiently

•    Build strategic sourcing network for corporate purchases to maintain site office inventory

•    Process, order and maintain site costs and expenditures to include but not limited to, office supplies, break room supplies, maintenance supplies, repairs and other site purchases

•    Oversee operation of office needs

•    Provide support to GM and office, as needed – processing of corporate travel for GM along with expense reporting process

•    Supervision of corporate shipping and receiving of office inventory belonging to local site location(s)

•    Receive visitors, vendors, assign security badges, keys security paperwork management, etc.

•    Coordinate office maintenance, property janitorial and maintenance staff including coordination with property management

•    Coordinate and maintain conference rooms, assure set up for conference room events, to include corresponding calendars

•    Mail (receiving all ingoing and outgoing mail, packages, UPS / FEDEX / courier shipping and receiving)

•    Oversee/supervision of maintenance and custodial staff at assigned site(s), to include training, assigning duties, evaluating performance, etc.

•    Kitchen/break room maintenance (order, receive, check and restock inventory, maintain coffee machines, water).

•    Facilitate vendor service invoicing for various sites by requesting purchase orders (POs) for services, receive vendor invoices and approve invoices for payment after verification process

•    Coordinate vendors and review/process purchase orders ensuring processing, accuracy and timely approval.

•    Coordinate efforts of resolving issues or provide services to selected field offices. Resolves problems and customer service inquiries within scope of authority; provide advice and assistance to external agencies.

•    Resolve all eProcure invoice reconciliations produced by purchase orders generated for assigned offices – reconciliations include invoice and PO corrections

•    Ensure purchase orders placed flow through eProcure system without any issues through the payment process. Assist accounting team, where necessary

•    Other projects as assigned

What you need to succeed (Qualifications, experience, skills, attributes)

•    This is a supervisory level position. 

•    Bachelor’s degree with 2-4 years of experience preferred or have High School diploma with relevant 5-6 years of experience in related field.

•    Must be organized with attention to detail and time management. 

•    Strong written and verbal communication skills to produce reports, assign tasks and handle vendor contracts, among other tasks.

•    Strong analytical skills, with problem solving. 

•    Strong interpersonal skills, with ability to deliver exceptional service through positive engagement and patience.

•    Leadership ability to manage challenges and oversee subordinates, while maintaining the ability to work in a team environment to continuously improve results.

Our benefits package includes paid time off and paid sick time in the first year, health Americas Talent Acquisition Master Job Posting Template March 2025 insurance, a 401(k) plan, disability insurance, and more as described in our benefits guide. Actual compensation will be based on factors such as experience, skills, qualifications, performance, geography, and internal equity. Benefits may be subject to waiting periods and other terms and conditions. 

DB Schenker provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Medical

We offer a number of plans for a variety of health care services and supplies, including preventative care, inpatient and outpatient services and prescription drugs.

Vision

The option for separate vision coverage for eye exams, frames, and contact lenses.

Dental

The option for separate dental coverage to cover preventative major and basic dental services.

401(k)

The company offers a pre-tax 401(k) contribution plan with a company match.

Direct Deposit

We offer direct deposit to all employees.

Holidays

On a calendar year basis, the Company pays all employees 6 major holidays, including New Year's Days, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day.

At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to move.

DB Schenker provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.