Invoice & Billing Associate

Responsibilities:

• Achieves individual and team objectives set by SLA (Service Contracts) and KPI (Key Performance Indicators).
• Applies the process and procedures according to business needs for all departments in scope.
• Create and distribute sales invoice.
• Receive and register purchase invoice.
• Ensure that purchase invoices and sales invoices are correct and according to valid rates through the Transport Management System.
• Report and follow up on deviations between expected and actual costs with Control Tower.
• Initiate corrective action and inform Control Tower to take care of corrective actions in case of deviations in invoices.
• Register, control and account-code supplier invoice information in adherence with internal policies.
• Ensure and control carrier/vendor payments on time- responsible for preparing accurate invoice payments before payment release.
• Invoice the customer for services rendered.
• Review and correct invoices to customers where needed based on input from Control Tower.
• Supports Control Tower to validate invoice discrepancies with customer.
• Monitories the invoicing and the timely collection of payments.
• Preparing monthly feedback reports on payment collections.
• Keeping records of invoices, deposits, and all correspondence regarding payment collection.
• Effective collaboration with business partners, actively engaging and participating in business review meetings (SLAs and KPIs).
• Support on the analysis and intervention plans for addressing the deviation of business results from the KPIs.
• Close collaboration with the Team Manager and applies promptly updates related to the delivery of the daily tasks/ work process.
• Respects the performance, quality, and timeliness criteria, continuously striving for quality and service improvement.
• Handles other projects related tasks and responsibilities as requested by the business needs, under the coordination of the Team Leader.
• Responsible for identifying functional training and development needs within the department.
• Carry out assessments of the skill levels, knowledge, and training needs of the employees in their respective department.
• Responsible for optimizing and coordinating an effective onboarding functional training program inside her / his department. Responsible for knowledge management within the team.
• Responsible for supporting the DTP creation and maintenance and documenting internal controls in support of auditing team, in partnership with the Team manager.
• Contributing to continuous improvement initiatives to optimize service quality.
• On a need basis, able to provide back-up for all in-scope activities, including selected Team manager tasks

Qualifications:

• Work experience in Shared Service industry, passion for service excellence and a commitment to be the best through attentiveness and responsiveness to the needs of our internal customers.
• 3 years’ experience in accounting processing activity and/or controlling is a plus.
• Flexibility to react quickly and effectively on changing requirements and opportunities.
• Strong MS Office skills especially Excel and PowerPoint, Navision as a plus.
• Excellent time management and tasks’ organizing abilities.
• Excellent communication skills (written and verbal), on direct and/or virtual collaboration with team members or business partners.
• Fluent spoken and written English.
• Other foreign language - at least B1 level, speaking and writing (only if required by the country/ business partner of the process).
• An eye for detail along with excellent analytical skills.
• Ability to work effectively in a customer/ service driven environment, both individually and as a team player.
• Initiative spirit for continuous improvement of the processes, quality and efficiency.
• Internal motivation, enthusiasm, attention to detail, focus on delivering results.
• Good understanding of training and knowledge management processes, principles and practices.

Your aspirations are our priority.  

Embark on a fulfilling career journey with DB Schenker GBS Bucharest today!  

As part of the DB Schenker global logistics network, our service center in Bucharest plays a pivotal role in connecting the world. With services covering Finance and Accounting, Air and Ocean, and Business Support, we offer a diverse array of opportunities tailored to your unique talents and ambitions. But what truly sets us apart is our commitment to fostering a culture of growth and development.   

At DB Schenker GBS Bucharest, your success is what matters to us.

Join us and discover what matters to you:

Attractive Compensation Package:

• Annual performance-based bonus
• Meal tickets, Cultural vouchers
• Rewards & Recognition Program, Referral and Relocation bonuses
• Christmas and Easter bonuses
• Recognition of colleague improvement ideas (Ideas4SGBS)

Health & Well-being:

• Hybrid or remote work options (location-dependent)
• Private medical subscription with family discounts (children, spouse/ life partner)
• 4 short days per year (Leave Office Very Early)
• Birthday day off
• Extra vacation days based on seniority
• Discounts on products/services (WorldClass Gym, 7Card, Therme, Samsung, etc)
• Volunteering opportunities within the organization

Personal & Professional Development:

• Mentoring program with access to Schenker Worldwide network
• E-Learning platform for continuous learning
• Promote-from-within career growth culture, giving our colleagues the opportunity to grow their career.