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Customs Declaration System (CDS)

What is it?

HMRC will withdraw its existing Customs Handling of Import and Export Freight (CHIEF) system on 30th September 2022. The CHIEF system will be replaced in full by the Customs Declaration Service (CDS) for all import entries on this date.

Who does it affect?

  • Importers with Deferment Accounts:
    All DB Schenker UK Import customers with a Deferment Approval Number (DAN) must register for a UK Government Gateway ID, sign up to CDS and approve DB Schenker to use their Deferment Approval number (DAN).
    If you do not do this, DB Schenker will be unable to use your Deferment number for import entries when the system migrates at the end of September 2022.
  • Importers with special customs authorisations:
    If you have special authorisations with customs such as inward processing, customs warehousing and CFSP, you should have received new authorisation paperwork from HMRC that includes a specific CDS authorisation number. We need you to supply us with this information via the attached customer data request form, in order to complete these declarations via CDS.
  • All UK importers:
    CDS will be the only place to obtain C79 certificates and postponed VAT certificates and in order to take advantage of postponed Vat Accounting (PVA) you must be registered on CDS.

What do you need to do now?

  1. Register for a Government Gateway Account
  2. Register for CDS
  3. Complete CDS Direct Debit Instruction for deferment accounts
  4. Authorise DB Schenker to use your deferment account in CDS
  5. Inform DB Schenker once you have authorised us to use your deferment number via CDS and/or your new customs authorisation numbers via the customer data request form.

We would advise all UK Importers to follow steps 1 and 2 irrespective of whether you have a deferment account and/or special authorisations from HMRC.

How can we help?

Please see the Guidance Notes from the Downloads section on how to complete the above. By sending the attached Data Request Form back to us, you will be confirming that DB Schenker can use your deferment account and/or your new customs authorisation numbers. By providing the data on the attached form, your imports will be serviced without interruption.

We hope you find this guide useful in assisting you with migration to CDS.


Your DB Schenker account number will be shown on any invoice we have raised to you on the top right section entitled ‘account number’

We would advise you to check with your finance and/or trade compliance teams who should be aware of the change and the potential implications to your business. Further information about CDS can be found in the useful links and information section.

When you send the data request form to the email address given you will get an auto response confirming that your email has been received.

Please contact your HMRC approvals office (your usual CHIEF authorisation should help you identify this).

For the deferment authorisation, DB Schenker’s EORI number for Air and Sea customers is GB656921313000. For the deferment authorisation, DB Schenker / Redhead Land customers please enter the following two EORI numbers, which are GB772350728000 (Redhead) and GB656921313000 (DB Schenker).