Supervises and coordinates the day-to-day operations of the office and its associated equipment.
Tasks & Responsibilities:
• Receive visitors and colleagues’ vendors, maintenance personnel, etc for the office.
• Oversees office maintenance, property janitorial and maintenance staff including coordination with landlords.
• Manages the day-to-day operations of the office activities (e.g. ordering supplies, management and scheduling maintenance of office equipment, tracking visitors, etc.)
• Maintains calendars, schedules meetings and appointments; prioritizes and resolves complex meeting schedules; prepares meeting agendas and presentation materials; takes and transcribes meeting minutes, and prepares summaries as required
• Kitchen maintenance (order, receive, check and restock inventory, maintain coffee machines, load and unload dishwasher, water).
• Car and Fleet maintenance (car registration, fuel cars after they have been used, ensure they have been taken to a car wash after being used, check washer fluid levels, take it to get an oil change, air pressure in tires, scheduling checking in and out)
• Resolves problems and customer service inquiries within scope of authority; provides advice and assistance to and external agencies
• Manage vendors and review / process purchase orders ensuring processing, accuracy and timely approval
• Set up and meeting clean up (make sure all conference rooms are presentable)
• Mail (receiving all ingoing and outgoing mail, packages, UPS / FEDEX / Courier shipping and receiving)
• Building Security (badges, keys, security paperwork management)
• COVID Temperature Testing, etc.
• Local Safety Representative for Region Americas Office.
• Local IT Technician for Region Americas, Inc. i.e. telecommunication, video equipment and hardware, etc.
• Other projects as needed
• Prepare eProcure requisitions for the areas located in the Americas Regional Office for the following departments: HR, Ocean, Air, Sales, Marketing, Aerospace & Contract Logistics
• Prepare eProcure requisitions at request for the US for the following departments: Sales, Contract Logistics, Marketing & Ocean.
• Resolve all eProcure invoice reconciliations produced by purchase orders generated for the above departments. Reconciliations include invoice and PO corrections.
• Ensure purchase orders placed flow through the eProcure system flow without any issues through the payment process.
Details/Specification/Explanation of the role specific skills
Good interpersonal skills required. High school diploma or equivalent required. Generally, prefer 2-4 years of related work experience. Be able to use all basic equipment to perform housekeeping functions related to the facility.
The individual in this position must be capable of performing all of the essential functions with or without a reasonable accommodation
Must be able to pass any federal/state/local government, airport, or company-required background checks, clearances, and/or drug and alcohol tests.
Benefits:
Medical
We offer a number of plans for a variety of health care services and supplies, including preventative care, inpatient and outpatient services and prescription drugs.
Vision
The option for separate vision coverage for eye exams, frames, and contact lenses.
Dental
The option for separate dental coverage to cover preventative major and basic dental services.
401(k)
The company offers a pre-tax 401(k) contribution plan with a company match.
Direct Deposit
We offer direct deposit to all employees.
Holidays
On a calendar year basis, the Company pays all employees 6 major holidays, including New Year's Days, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day.
At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to move.
DB Schenker provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.